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Keeping track of fiction queries and submissions

30 Nov

Sharon’s latest Beyond mystery.

We writers spend a lot of time writing – short stories, novels, novellas. We hone our story; we revise; we get feedback; we get it edited by a professional editor – all or some of those.

Then we send it out to a magazine to a publisher with a cover email or letter.

And then we hope, forget about it and move on to the next story.

Not quite. Something is missing. We need to put on our administrator hat and keep track of where we are sending our stories. If we don’t, we can easily forget when and maybe even where. This was brought up at the meeting of my East End Writers’ Group meeting last evening. We were talking about marketing and our newest member, a guy in his thirties talked about using spreadsheets to keep track where he sent out his writing. That reminded me of how I used to do it – not just for short stories but when I freelanced as a journalist, article ideas I pitched. Except I used tables in Word. Excel and I don’t get along too well.

There are several good reasons for doing this type of what we used to call “paperwork.” One biggie is called follow-up. If you don’t keep records of where you send what, it will suddenly dawn on you that you haven’t heard back from… and now where did I send it….(maybe the latter) about so-and-so story. So you decide to follow-up. Presuming you do remember where you sent it, you probably won’t remember when. Writing a follow-up email (or letter – there are still a few print magazines that don’t accept electronic submissions) saying something like “I’m following up on my “so-and-so” short story which I sent you sometime a few months ago…”

Sound svery professional doesn’t it? We writers have to be professional, not just in our actual writing, but in our dealings with publications and their editors. Keeping track of our stories and queries is one way to be professional. You may not want to get into Excel spreadsheets or even Word tables, and there is probably a software program for this function, but just doing a list in Word can be sufficient. Just the title of the short story, where sent (publication, editor’s name and contact info), the outcome (which could include if you have to do a followup, or the publication’s yes or no).

It also wouldn’t hurt to do what I do – I list other possibilities for sending the story, in case the first one says “no.” And as I find more info, I add it to the list.

So take some time to do this. Set it up and as soon as you send/email in a story or query, record the details.

Meantime, I’m doing something totally non-administrative early this evening. Doing a public reading from Beyond Faith, my latest Beyond mystery novel.

If you are in the Greater Toronto, Ontario, Canada area you might like to drop in to the Urban Folk Art Salon. It’s not just me, but also my colleague Michael Robert Dyet whose book Hunting Muskie Blue Denim Press launched the same time as my Beyond Faith. Plus four other performers/presenters including two folksingers  Brian Gladstone and Glen Hornblast  It’s at a public library and is free. Check it out on my Beyond Faith page – scroll down – it’s there – at least until after the event is over.

Cheers.

Sharon A. Crawford

 

 

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3 responses to “Keeping track of fiction queries and submissions

  1. Gail Murray

    December 5, 2017 at 7:45 pm

    Great idea and good for discussing it with the critique group. I do think marketing and tracking is an area of weakness for many writers.

    I have a file called Writing Sent Out where I save my queries and another called Writing Published where I save the actual articles and acceptance emails from editors. Now I realize I need to differentiate poetry from prose.

     
  2. Sharon A. Crawford

    December 6, 2017 at 11:04 am

    Thanks, Gail. May make a short marketing discussion a regular part of our almost monthly meetings. Good point about separate files for each genre.

     

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